Company

*JOB COST PLUS*

Estimates/Billing:
Products and Services linked to Job Cost.
Estimates converted to Job upon Awarding by customer.
Estimates amounts and quantities assigned to Job (sub-job) for both sales and costs.
Progress Billing is by line item specific quantities and amounts not
just total amounts.
Estimate reports reflect totals by job cost categorizations.
Automation calculation of customer job retention based upon
job/sub-job. Generated retention invoice due date is set to the
job/sub-job completion date.
Optional AIA formats

Multiple tiering of Job > Sub-Job(s) > Cost Codes
12 Character Job Code (Alpha-numeric or numeric for auto assigning)

Optional use of Sub-Jobs
By company parameter flag for Sub-Job
Unlimited sub-jobs
Cost Code Groups
Cost Code Category association with other modules and designation for
use on reports.
Project Manager assignments to Job/Sub-Job.
Sub-Job rollup into Master Job.
Change Order & Adjustments
Auto Freeze of Estimates - if freeze is set Y then all changes to
estimates must be done thru change orders. if set N then changes can be
made directly to the Job Estimates.
Default Rates Globally and/or specifically by Job/Sub-Job for use by
Payroll.
Work-In-Process definable by Cost Code integrates to General Ledger.
Overhead calculations by Cost Code with definable table of apply dates
and integrates to General Ledger.
Direct Inventory usage within Job Cost.
Indirect inventory usage within Sales Order Entry.

REPORTS

● job and job/phase information.

● month-to-date, year-to-date and job-to-date job cost summary reports
with and without billings.

● detail audit report showing all transactions posted to a job/phase.

● job and job/phase percent complete.

● variance reports comparing estimates to actual job progress.

.Work-in-Process status.

● AIA billing.

● job cost reports have the following features:

- beginning and ending job numbers and cost code numbers

- up-to-the-minute estimate and actual cost information

- all jobs or only open jobs

- job/cost code detail or job totals only

-Master or Sub Job selection.

Accounts Payable:
Entry of non-inventory quantities related to costs directly from A/P
invoice entry.
Invoice costs allocated to master (job without sub-jobs) or to sub-jobs
for unlimited lines.
Retention Allocation - user definable retention of Vendor's by Class.
When a voucher is created it searches the vendor class table for
retention settings and creates a separate voucher with an "-R" suffix and defers the voucher and sets the due date to the job completion date.
The original voucher decreases by the amount of the retention voucher

REPORTS

● vendor (including subcontractor) information with calendar and fiscal
year-to-date totals.

● computer printed 1099's.

● pre-check edit report.

● computer printed checks.

● check registers for hand written checks, computer printed checks or
combination.

● aging reports summarized by vendor, job, or open invoice including
retention tracking.

● job-to-date detail of payable costs.

*ACCOUNTS RECEIVABLE*

*FEATURES*

* unit price and lump sum invoicing, including retention tracking.

* on screen inquiry of open invoices, including “drill down”.

* automatic assignment of a sales account number for fast invoice entry.

* automatic assignment of customer #'s.

* automatic posting of transactions to BANK MANAGER, GENERAL LEDGER
and JOB COST.

* provision for posting of partial payments and over payments.

REPORTS

● customer information with calendar and fiscal year-to-date totals.

● receipt summary.

● aging reports summarized by customer, job or open invoice including
retention tracking.

● computer printed customer statements.

● job-to-date detail of invoices.

*BANK MANAGER*

*FEATURES*

* bank account information.

* on screen inquiry of account balances.

* automatic posting of PAYROLL checks, ACCOUNTS PAYABLE checks and

ACCOUNTS RECEIVABLE receipts to cash transaction files.

* entry of miscellaneous cash transactions, such as service charges.

* automatic posting of miscellaneous cash transactions to GENERAL LEDGER.

* entry of items that have cleared the bank.

* bank account reconciliations

REPORTS

● bank account summary.

● cash transaction summary.

● bank reconciliation.

*GENERAL LEDGER*

*FEATURES*

* user-defined account numbers.

* on screen inquiry of accounts.

* general journal file for adjustments and miscellaneous transactions.

* automatic reversing entries.

* automatic standard (repeating) entries.

* departmental accounting.

* percent complete or completed contract accounting method.

REPORTS

● chart of accounts.

● trial balance.

● detail ledger showing each transaction for the period.

● income statement

● balance sheet

● statement options

- current period

- year-to-date

- comparatives to this period last year

● percentage of total sales calculations on income statement.

● percentage of total assets calculations on balance sheet.

● year-to-date audit report showing all transactions posted to an account.

*INVENTORY*

*FEATURES*

* on screen inquiry of inventory items including last purchase information.

* product receipt posting to inventory quantities.

* product requisition posting to GENERAL LEDGER and JOB COST.

* separate market cost price.

REPORTS

● inventory item information.

● product receipt edit.

● job requisition summary.

.many more

*PAYROLL*

*FEATURES*

* multi-company payroll.

* multi-state payroll.

* on screen inquiry of employee information, including calendar and
fiscal year-to-date.

* ability to process hourly, salary and commission payrolls on a weekly,
bi-weekly, semi-monthly or monthly basis.

* daily timecard entry for any payroll frequency with immediate reflection in job cost.

* one-time employee time card entry, including optional production,
billing and

* calculation and reporting of definable deduction or earning types of payroll overhead (FICA, Federal Unemployment Tax, State Unemployment Tax, Union benefits, Workers Compensation, Other 1, Other 2).

* calculation and entry of hand written checks (layoff checks).

* detail files can be stored on disk indefinitely.

* automatic posting of checks to employee records and BANK MANAGER.

* job and cost code definable labor pay rate utilized during timecard entry.

* handles 401K & Section 125 (cafeteria) plans.

REPORTS

● employee information including year-to-date, earnings, taxes and
deductions.

● time card edit by employee and/or by job.

● computer printed checks and check register.

● weekly state and federal certified job (HUD WH-347).

● ● quarterly and year-to-date check ledgers, listing all checks paid to
an employee.

● quarterly 941A detail, Federal Unemployment Tax and State Unemployment
Tax reports.

● annual W-2 form printing and summary.

Sales Order:
* Assign with costs for inventory and non-inventory items to Jobs/Sub-job
costs codes as well as actual billing amounts. Separate allocations for
billing versus costs into cost codes.

* Many other features....refer to Custom Suite or MyBooksPro links.